Question and answer · informational

Why does a funder want a voided cheque and my driver's licence?

The small documents each answer one specific question, and each of them stops a file on its own when it is missing or unreadable.

Drafted with AI assistance. Not yet independently checked. Nobody has verified the claims on this page against a source, so treat the figures and legal points as a starting point rather than as settled, and confirm anything you are about to act on. How we check things.

Why does a lender need a voided check and a copy of my driver's license?

The voided cheque proves the account and routing numbers belong to your business, so payments debit the right account. The photo ID satisfies identity verification obligations and lets the lender match you to the credit file and the personal guarantee. The EIN letter, articles and good-standing certificate establish that the legal entity exists and is the one named on the agreement. None of them is optional, and an illegible copy is the same as a missing one.

What each one is for

The voided cheque, or a bank letter.Confirms the account number, the routing number and that the account is in the business's legal name. Payments will be debited from it and, on a loan, the funds wired into it. A cheque from a personal account for a business borrower, or from an account in a DBA that does not match the entity on the agreement, generates a question. If your bank does not issue cheques, a bank letter on letterhead confirming the account details serves the same purpose, and most banks will produce one on request.
Photo ID for each significant owner.Two purposes. First, identity verification obligations: financial institutions are required to identify customers and, for entity customers, the individuals who beneficially own or control the business. Second, matching you to the credit file and to the personal guarantee or validity guarantee you are signing. Send a flat, in-focus, unexpired document with all four corners visible. Photographs at an angle, with a thumb over the number or a flash across the hologram, come back — and a returned ID costs a day for no reason.
The EIN letter.The IRS notice assigning your employer identification number, confirming the number belongs to the exact legal name on your application. Mismatches between the name on the EIN record and the name on the agreement are a common and entirely avoidable stipulation. If you cannot find the original notice, the IRS can confirm the number to an authorised person.
Articles of organisation or incorporation.Proof the entity exists, in which state, and since when. Time in business is often verified from the formation date rather than from what you typed.
The operating agreement or bylaws.Read for ownership percentages and for who is authorised to borrow — see what a corporate resolution is.
A certificate of good standing.Confirms the entity is current with the state. Businesses are frequently surprised by this one: an unfiled annual report or an unpaid state fee can put an entity out of good standing without anyone noticing, and a lender will not fund an entity that is not in good standing. Check yours on your Secretary of State's site before you apply, because reinstatement takes time you will not have later.
A DBA filing, where you trade under a name that is not the legal one and the bank statements show it.

How to tell a legitimate request from a harvesting one

The documents are ordinary. Who is asking, and how, is the part worth checking, because this exact list is also what an identity thief needs.

Signals that the request is legitimate:

  • You know the legal name of the company asking, and you found it yourself rather than being told it.
  • The request arrives from a corporate email domain matching that company, or through a portal on that company's own site.
  • Nobody has asked for online banking credentials. A read-only bank data connection through a recognised aggregator is normal; handing over a username and password is not.
  • The authorisation you are asked to sign names a specific party and a specific purpose.
  • Nobody is rushing you to send documents before you have been told what the product is, what it costs, and who the funder is.

Signals to stop on:

  • A request for a signed blank ACH authorisation, or a signed agreement with the amounts left open.
  • A request to send your ID by text message or a consumer messaging app to a mobile number.
  • A "verification deposit" you are asked to send, or a small transfer requested to prove the account works.
  • A form collecting your Social Security number before anyone has identified themselves or named the funder.
  • Pressure to send everything today, to a personal email address.

Where you are sending a scan, labelling it costs nothing. A light note across a non-critical part of the image reading "for [company name] application, [date]" makes a reused copy obvious later, and it is accepted routinely.

The small problems that stop a file

An expired licence.Not accepted. Check the date before you scan.
An address that does not match.A licence address different from the application address is a question rather than a decline, and it is answered with a utility bill or a lease. Send it unprompted.
An owner abroad, or without a state licence.A passport is normally acceptable, but ask rather than assume, because some intake systems will not take one.
A bank that issues no cheques.A letter on bank letterhead, or in some cases a screenshot of the account details from online banking with the legal name visible. Ask which the funder accepts before spending a day on the wrong one.
A DBA on the statements.Send the DBA filing with the statements rather than waiting to be asked. The mismatch is visible on page one.
An entity out of good standing.Reinstatement takes days to weeks depending on the state and on what is owed. Check before you apply, not after a conditional approval.

Why the small items cause disproportionate delay

They are requested last, they seem trivial, and each one is a hard stop. A file cannot fund without a verified debit account. It cannot fund without identity verification completed. It cannot fund against an entity the state shows as delinquent. There is no partial credit and no workaround, and each round trip re-enters a queue.

Illustrative only —six small items requested one at a time. Each round trip is a day out and a day back into the queue, so six serial requests run to roughly twelve business days. The same six items, sent together in one message on the day the first is asked for, is an afternoon.

Nothing in that arithmetic is about underwriting. It is queue position, and it is the part of a funding timeline you control completely.

The five-minute version of preparation

Put these in one folder now: a voided cheque or bank letter, a clean scan of each owner's ID, the EIN letter, the formation documents, the operating agreement, a current good-standing certificate, and any DBA filing. That folder covers the small-document stipulations at every tier of the market, and assembling it costs you nothing while you are not under time pressure.

Where this applies

Related questions

Why does a lender need a voided check and a copy of my driver's license?

The voided cheque proves the account and routing numbers belong to your business, so payments debit the right account. The photo ID satisfies identity verification obligations and lets the lender match you to the credit file and the personal guarantee. The EIN letter, articles and good-standing certificate establish that the legal entity exists and is the one named on the agreement. None of them is optional, and an illegible copy is the same as a missing one.

Which funding products does this apply to?

Merchant Cash Advance, Working Capital, Term Loan, Business Line of Credit, Equipment Financing. Each has its own page listing the funders in this directory that offer it and what each one publishes about its terms.

Are the figures here quotes?

No. Every worked example is labelled illustrative and exists to show the arithmetic. What a particular lender charges is on that lender's page, where it publishes it at all.

Who writes this?

The Find Me Funders research desk. Some drafting is AI-assisted, and every page that is says so at the top, including whether a person has checked its claims yet.

How do I know a figure here is right?

Where a page carries the green notice, its claims were checked against the sources listed at the end and a reviewer is named. Where it carries the amber one, nobody has verified it yet and you should confirm anything you plan to act on.

Are the examples real deals?

No. Every worked example is labelled illustrative and exists to show the arithmetic. What any particular lender charges is on that lender's page, where it publishes it.

Why do you never say what a typical rate is?

Because we cannot source it. A market average assembled from lenders who do not publish prices is a guess with a decimal point on it. Where a lender publishes a figure, we show that figure and say where it came from.

Is this financial or legal advice?

No. It is general information about how these products work. Outcomes depend on your contract and your state, and a lawyer or accountant licensed where you are is the person to ask about your situation.

Can I reuse this content?

Quote a paragraph with a link back. Do not republish whole articles.

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